RECRUITMENT Administrative Assistant, Olympia

What We’re Looking For:

The Washington Federation of State Employees (WFSE) is recruiting to fill an Administrative Assistant position located in the Organizing Department located in Olympia. Reporting to the Director of Organizing, this position reviews and submits employee payroll, expenses, and leave requests to the Director of Organizing and Accounting department for processing. Oversees procurement process of the Organizing department and orders office and event supplies, tracks invoices, and forwards to accounting for payment processing. Submits public disclosure requests, union information requests, and Freedom of Information Act requests. Supports the Organizing department staff with various campaign needs to include: Data entry of cards, sign-in sheets, and petitions. Ensure data is accurate for upload into Voter Action Network (VAN) for the Organizers’ use.

Manages organizing databases including data entry and extraction of information for external/internal organizing efforts. Collects, reviews, and inputs data into multiple databases and spreadsheets including: VAN, Tsmart data matching, address and phone number research; and VAN phone banks & email blasts. Edits, prepares, archives, and prints campaign materials for distribution and purge outdated materials as needed. Conducts headquarters mail and supplies runs. Responsible for leave tracking & managing the Director’s Outlook calendar, phone, and voicemail. 

Schedules regular department meetings on behalf of the Director. Updates the Organizing department calendar with meetings, staff leave, various events, and holidays. Sends daily and weekly update to headquarters regarding: department events, phone banks, literature, and scheduling.

Who We Are:

The Washington Federation of State Employees (WFSE) has a long history of fighting for workers’ rights and employee benefits while tackling social justice issues with passion and energy. The WFSE, Council 28 has been operating in the state capital for over 75 years and our staff fight for fairness and equality as well as ensuring the hard working men and women of state government, higher education institutions, and public service workers get better pay, better health care, better retirement, and a healthy work environment. There’s more to accomplish, and with the right personnel, we believe we can accomplish it. Come join our team and be a part of a larger mission that will make an impact for years to come. Learn more about who we are at:

Additional duties include:

  • Types meeting notes and assists the Director of Organizing with weekly, monthly, and quarterly reports for AFSCME International, Executive staff, and Presidents’ Council.
  • Assists with New Employee Orientation and temporary appointments such as: New Hire paperwork, physical office set-up, supplies, office orientation, and VAN access. 
  • Collects and track union authorization/interest cards.
  • Maintains and assigns building keys & parking and work with building management staff on maintenance and facility issues.

Required Qualifications:

  • At least three (3) years of professional experience in office administration.
  • Excellent oral and written communication skills.
  • Proficiency in Microsoft Office Suite and related applications.
  • Strong analytical skills using various databases to collect and interpret data.
  • Detail oriented and able to work in a fast-paced environment.

Desirable Qualifications:

  • Experience with survey development, data collection, data analysis.
  • Familiarity with Tableau, and Survey Monkey.
    • Experience with Adobe Photoshop, Publisher, Share Point, PREZI, etc.
    • Understanding of basic labor organizing principles and working experience in a Union.

Special Note:

This position is overtime eligible and may be required to work some weekends. Some travel may be required.  Benefits include annual and sick leave, cell phone allowance, medical/dental, life, and long term disability insurance, and holidays. Salary range is $46,016 to $53,270 and will be determined commensurate with experience.

How to Apply:

To be considered for this position(s), applicants must submit a resume, letter of interest, and at least three (3) professional references to:  [email protected]. Your letter of interest should clearly explain how your experience, training, and education make you a viable and competitive candidate for this position.

This position is open until filled; however, the hiring authority may conduct interviews as soon as qualified candidates apply. It is to the applicant's advantage to apply as early as possible.

The Washington Federation of State Employees is committed to providing equal employment opportunity and equal access in a non-discriminatory manner to its programs and services for all persons without regard to race, creed, color, marital status, gender, sexual orientation, religion, age, national origin, political affiliation, honorably discharged veteran or military status, or the presence of any real or perceived sensory, mental, or physical disability.
Persons requiring accommodation in the application process or for an alternative format may contact the Human Resources Director, Ben McDonald at (360) 352-7603 or [email protected]. Persons of disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. The WFSE complies with the employment eligibility verification requirements of the Federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.