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Recruitment - Administrative Assistant, Olympia Field Office - Olympia WA

WFSE Staff
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Administrative Assistant

Olympia, WA

 

 

Who We Are:

The Washington Federation of State Employees (WFSE), AFSCME Council 28, has a long history of fighting for workers’ rights and employee benefits while tackling social justice issues with passion and energy. The WFSE has operated in the state capital for over 80 years, fighting for fairness and equality. We ensure hardworking public service workers receive better pay, health care, retirement benefits, and a healthy work environment. There’s more to accomplish, and we believe we can achieve it with the right personnel. Join our team and be part of a larger mission that will make an impact for years to come. Learn more about who we are at wfse.org.

 

What We Are Looking For:

The Washington Federation of State Employees (WFSE) is recruiting for an Administrative Assistant position at the Olympia field office. Reporting to the Field Supervisor, the Administrative Assistant provides high-level support to the Supervisor and field staff. This position handles all administrative functions of the office, assists with the daily operations, and works with the Associates, Council Reps, and the Field Supervisor to accomplish their goals.

 

This position supports the Field Supervisor with daily administrative activities and serves as a resource for office Associates in responding to members’ requests and/or complaints. Manages calendars, sets up meetings and meeting locations, and takes meeting notes on behalf of the supervisor. Prepares all personnel and payroll documents, including activity reports, leave balances, and staff expense vouchers, for the supervisor's review and signature. 

 

Additional duties include:

 

  • Schedule meetings and locations for Field Supervisor and Council Representatives.
  • Prepare check requests and order food for meetings and events.
  • Manages the office archive program.
  • Manage office consumables, including office supplies, postage system, kitchen supplies, copier supplies, stationery, etc.
  • Maintain office filing system, including paper files, file cabinets, and shared electronic files.
  • Organize and maintain various administrative, reference, library, and other files.
  • Other duties as assigned.

 

Required Qualifications:

  • Five (5) years of progressively responsible experience in office/clerical, secretarial, or general administrative work.
  • Knowledge and experience in office machines, Microsoft Office Suite, business management practices, and research methods.
  • Highly organized and capable of juggling multiple projects simultaneously.
  • Strong oral and written communication skills.
  • Proficiency in Microsoft Office Suite and related applications.
  • Strong analytical skills using various databases to collect and interpret data.
  • Detail-oriented and able to work in a fast-paced environment.

 

Desirable Qualifications:

  • Data Analysis – familiarity with Tableau and Survey Monkey.
  • Data Visualization – Adobe Photoshop, Canva, Publisher, SharePoint, PREZI, etc.
  • Understanding basic labor organizing principles and working experience in a Union.
  • Microsoft Certifications.

 

Special Note:

  • This position is overtime eligible.
  • Selected candidates are expected to live within commuting distance of their assigned work location and within Washington state.
  • This position may be required to work some weekends.
  • Travel is usually limited to the designated area of responsibility, but may be required.
  • Applicants must have a valid driver’s license, use of a personal vehicle, and valid vehicle insurance.
  • A driving abstract and a background check will be conducted as a condition of employment.
  • Benefits include 12 paid holidays, annual vacation and sick leave, a $150 monthly cell phone allowance, medical/dental/vision, life and long-term disability insurance, 401K, Pension Plan, personal holidays, and more.
  • The salary range is $62,759 to $72,650 and will be determined commensurate with experience.

 

How to Apply:

To be considered for this position(s), applicants must submit a resume, letter of interest, and at least three (3) professional references to:  [email protected]. Your letter of interest should clearly explain how your experience, training, and education make you a viable and competitive candidate for this position.

 

This position is open until it is filled; however, applying as early as possible is to the applicant's advantage.

 

The Washington Federation of State Employees is committed to providing equal employment opportunity and equal access in a non-discriminatory manner to its programs and services for all persons without regard to race, creed, color, marital status, gender, sexual orientation, religion, age, national origin, political affiliation, honorably discharged veteran or military status, or the presence of any real or perceived sensory, mental, or physical disability.

 

Persons requiring accommodation in the application process or for an alternative format may contact the Human Resources Manager, Tiffany Wright, at (360) 339-5159 or [email protected]. Persons with a disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. The WFSE complies with the employment eligibility verification requirements of the Federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States, consistent with the requirements of that form on the first day of employment.