RECRUITMENT Administrative Assistant to Communications, Olympia

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Who We Are:

The Washington Federation of State Employees (WFSE), AFSCME Council 28, has a long history of fighting for workers’ rights and employee benefits while tackling social justice issues with passion and energy. The WFSE has been operating in the state capital for eighty (80) years fighting for fairness and equality. We ensure hard-working public service workers get better pay, health care, retirement, and a healthy work environment. There’s more to accomplish, and we believe we can accomplish it with the right personnel. Come join our team and be part of a larger mission that will make an impact for years to come. Learn more about who we are at: wfse.org.

What We’re Looking For:

The Washington Federation of State Employees (WFSE) is recruiting to fill a vacancy in our Communications Department for an Administrative Assistant position located Olympia Headquarters.  This position reports to the Director of Communications and provides high level support to the Director and Communication Staff. The Administrative Assistant handles all administrative functions of the Communication Department, assists with the daily operations, and works with the Communications Specialist(s), Print Shop Senior Printer, and the Print Shop Assistant to accomplish department goals.

Essential Functions

  • Maintains the Communications department’s filing system.
  • Maintains and updates the WFSE website, www.wfse.org  positions.  
  • Creating emails in Action Networks for the Communications Specialist or the Director to review.
  • Schedules meetings between the Communications staff and WFSE staff.
  • Assists the Print Shop, as needed.
  • Provides WFSE staff with branding guidance and best practices for swag and print material such as banners and business cards.
  • Administers the Communications Department budget including scheduling Committee meeting and tracking attendance, along with emailing member release requests to employers as needed.
  • Emails official notice, previous meeting’s notes, solicitation for agenda items, agenda, reminder notice, and any necessary documents to committee prior to next meeting.
  • Supporting the Communications Department at events as needed.
  • Supporting Action Network usage for staff including creating new accounts, setting permissions, setting scheduled monthly and 1:1 training.
  • Maintaining Communications Department vendor passwords.
  • Report Communication “Vital Stats” with monthly reports on social media analytics, email data, Google analytics statistics, and Comms card stats.
  • Responsible for refreshing content in the WFSE related databases, programs, and platforms.
  • Sends newly collected personal emails to the Data Department.
  • Proofs materials as needed.
  • Other duties as assigned.

Required Qualifications:

  • Five (5) years of progressively responsible experience in office/clerical, secretarial or general administrative work.
  • Knowledge and experience in office machines, Microsoft Office Suite, business management practices, and research methods.
  • Highly organized and capable of juggling multiple projects simultaneously.
  • Strong oral and written communication skills.
  • May be called upon to carry and move up to twenty (20) pounds of weight.  

Desirable Qualifications:

  • Strategic Research – literature review, survey development, data collection, data analysis. Ability to create and complete corporate or agency profiles based on corporate strategic organizing principles.
  • Data Analysis – familiarity with Survey Monkey, Google Analytics, Action Network.
  • Data Visualization – Adobe Creative Suite, Publisher, Share Point, etc.
  • Understanding of basic labor organizing principles and working experience in a Union.
  • Washington State Driver's License.

Special Note:

It is expected that selected candidates live within commuting distance of their assigned work location and live within Washington state. This position is eligible for overtime and may be required to work some weekends.  Travel is normally limited to the assigned area of responsibility.  Following a conditional offer of employment, a motor vehicle record and a background check will be conducted on the final job applicant.  Benefits include 12 paid holidays, annual and sick leave, $150 monthly cell phone allowance, medical/dental, life, and long-term disability insurance, personal holidays, and more.  The salary range is $59,156 to $68,480 and will be determined commensurate with experience.

How to Apply:

To be considered for this position(s), applicants must submit a resume, letter of interest, and at least three (3) professional references to:  [email protected]. Your letter of interest should clearly explain how your experience, training, and education make you a viable and competitive candidate for this position.

This position is open until filled; however, it is to the applicant's advantage to apply as early as possible.

The Washington Federation of State Employees is committed to providing equal employment opportunity and equal access in a non-discriminatory manner to its programs and services for all persons without regard to race, creed, color, marital status, gender, sexual orientation, religion, age, national origin, political affiliation, honorably discharged veteran or military status, or the presence of any real or perceived sensory, mental, or physical disability.
 
Persons requiring accommodation in the application process or for an alternative format may contact the Human Resource Manager, Tiffany Wright, at (360) 339-5159 or [email protected].  Persons with disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. The WFSE complies with the employment eligibility verification requirements of the Federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.