Associate
Olympia, WA
Who We Are:
The Washington Federation of State Employees (WFSE), AFSCME Council 28, has a long history of fighting for workers’ rights and employee benefits while tackling social justice issues with passion and energy. The WFSE has been operating in the state capital for 80 years fighting for fairness and equality. We ensure hard-working public service workers get better pay, health care, and retirement, and a healthy work environment. There’s more to accomplish, and we believe we can accomplish it with the right personnel. Come join our team and be part of a larger mission that will make an impact for years to come. Learn more about who we are at: wfse.org.
What We’re Looking For:
The Washington Federation of State Employees (WFSE) is recruiting to fill an Associate position located in Olympia, WA. This position works to prepare correspondence and reports, triage incoming phone calls, perform data entry using various databases, and assist Council Representatives and the Field Supervisor with administrative functions. Associates are key positions that require excellent communication skills, problem solving skills and the ability to use good judgment in evaluating situations. The Associate helps develop and implement internal office procedures and recommends changes in procedures or rules to facilitate effectiveness. This position must utilize good decision-making skills while working with sensitive material and maintaining confidentiality.
Additional duties include:
- Create worksite lists & log event attendance in various data bases.
- Maintain case file and track status to keep Labor Advocates/Council Representatives apprised of deadlines.
- Prepares packets for position reallocations, steward notebooks, training packets, and Grievance Committee packets. Schedules various meetings and hearings for Council Representatives.
- Assists with flyers, membership mailings, rally preparation work, and the bi-annual convention.
- Coordinates and maintains grievance information in Unionware & other record keeping systems.
- Verifies accuracy of records and works with field staff to ensure proper documentation is recorded.
- Confer with Labor Advocates/Council Representatives on case status and needs.
- Prepare, proof, and edit correspondence when requested.
- Other duties as assigned
Required Qualifications:
- High School diploma or equivalent.
- One year of data entry experience.
- Proficiency in typing and numeric key entry.
- Excellent verbal and written communication skills.
- Exceptional customer service skills.
- Valid Driver’s License.
- Ability to meet deadlines
- Knowledge and experience with Microsoft Office Suite.
- Attention to detail and accuracy.
Desirable Qualifications:
- Experience working in a labor union.
- Two years of administrative experience.
Special Note:
It is expected that selected candidates live within commuting distance of their assigned work location and live within Washington state. This position is eligible for overtime and may be required to work some weekends. Some travel may be required. A driving record request and a background check will be conducted as a condition of employment. Benefits include 12 paid holidays, annual and sick leave, medical/dental, life, and long-term disability insurance, personal holidays, and more. The salary range is $47,486 to $58,039 and will be determined commensurate with experience.
How to Apply:
To be considered for this position(s), applicants must submit a resume, letter of interest, and at least three (3) professional references to: [email protected]. Your letter of interest should clearly explain how your experience, training, and education make you a viable and competitive candidate for this position.
This position is open until filled; however, the hiring authority may conduct interviews as soon as qualified candidates apply. It is to the applicant's advantage to apply as early as possible.
The Washington Federation of State Employees is committed to providing equal employment opportunity and equal access in a non-discriminatory manner to its programs and services for all persons without regard to race, creed, color, marital status, gender, sexual orientation, religion, age, national origin, political affiliation, honorably discharged veteran or military status, or the presence of any real or perceived sensory, mental, or physical disability.
Persons requiring accommodation in the application process or for an alternative format may contact the Human Resources Manager, Tiffany Wright at (360) 339-5159 or [email protected]. Persons of disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. The WFSE complies with the employment eligibility verification requirements of the Federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.