Local Meeting Notice Templates

Meeting Notice Postcard-Templates are Acrobat*-PDF-templates that are available to WFSE Locals to use in creating Meeting Notices for their members.

Postcard-style Meeting Notice Templates can make preparing your local’s meeting notice mailing quick and easy.

Use one of our template sizes to enter your meeting details – check it for accuracy – and submit to the Council 28 Print Shop for mailing.



You must submit this form via email to the PRINT SHOP at WFSE HQ ([email protected]). After entering your changes, you must do a SAVE AS to save your form on your device in order to email.


  • ADD CONTENT. Begin by adding content to the top (top-left) section of your template. Highlight the text (All Local XXX Members) located in the  TO: section and replace with your local’s details. TAB FORWARD TO INSERT this information into the cells of the other cards. Continue to update the meeting details cell-by-cell and TABBING forward to insert the content to the other cards on the page.
  • SAVE AS. Use SAVE-AS to give your PDF a name unique to your local. Using the local name and date is useful in keeping track of your mailings. You can use your saved postcard-template next month by simply updating the content in the first card (top left) – and TABBING forward to make sure the new content is properly placed.
  • PROOF. Carefully review your content to ensure the dates, times, location – everything – is correct. Review for typos. Make sure the content in each card on the page matches (that you used the TAB FORWARD to insert the new text). You are submitting this postcard as “ready-to-print” – so no one else is proofing this for you.
  • SUBMIT TO PRINT SHOP.  Email your “proofed” local meeting notice mailer to the WFSE Print Shop ([email protected]) for processing through the Council 28’s Print Shop. It will be mailed to all dues-paying members of your local. Your will be billed through the monthly local-per-capita report for copying and postage.


  • Make sure your meeting notices are in compliance with Local Constitution (particularly in regards to nominations and elections). Your Council Rep is also available to consult if you are unsure about Constitution compliance issues.
  • Please review the PDF icon printing_and_mailing_costs_feb_2020.pdf to ensure your submissions are made within the time frames outlined in the policy.

Need help?  Email us at [email protected]

*Need Acrobat Reader? Adobe Acrobat Reader is available for download here.